Projects

Planned automation solutions

Vendor Sourcing & Contracts

Send out RFPs to a pre‑approved vendor list / Collect vendor responses / Extract key clauses (payment terms, delivery dates) / Flag risks / Rate vendors post‑event using sentiment from surveys

Pre‑Planning & Budgeting

Budget spreadsheets / Forecast cost / Pricing ticket tiers / Predict attendee turnout / Estimate staffing needs / Event financial simulation (best‑case, worst‑case)

Marketing & Outreach

Generate email invitations / Cluster attendees by past behavior / Optimize ad spending across platforms

Seating & Logistics

Assign seats to maximize compatibility / Create staff placement and routes based on floorplan / Shift attendees due to cancels / Predict crowd density

→

→

→

→

Activities & Program Design

Suggest activities to attendees based on interests / Shift activities times if a key participant is delayed / Automatically notify guests of changes / Award points for attending activities / Distribute coupons or prizes for activity winners

On‑Site Operations

Facial recognition + QR scan to auto‑check in and update attendance logs / Chatbot concierge to collect complaints and answer questions / Real‑time analysis of on‑site chat & social media for event mood

Photo / Media Management

Auto‑tag attendees in photos, generate tag clouds / Group photos by session, attendee, time; publish to a private album / Post best shots with event hashtags automatically

Post‑Event

Aggregate responses, highlight dissatisfaction / Personalize thank‑you emails with photo and prize recap / Recommend post‑event gifts based on attendee interaction history